Ladder Inspection Software

With fully customisable checklists and instant collaboration functionality, the RiskMach ladder inspection checklist app is the perfect tool to make ladder inspections easy. Ensure the safety of both your fixed and portable access ladders without any paperwork or hassle and access your compliance data from many devices, any time, anywhere in the world.

Ladder Inspections With RiskMach – The Features

Our custom-built ladder inspection checklist app speeds up the compliance process, increases your team’s productivity and helps you achieve regulatory compliance by digitalising the ladder inspection process. Here are some of the comprehensive features you benefit from when using RiskMach:

Bespoke Checklists & Templates

Adjust to all ladder types and inspections  

Downloadable Reports

PDF and Excel Output

Online & Offline App Access

Automatically syncs data when WiFI is available

Limitless Collaboration

Share with unlimited users

Instant Notifications

Get updates on ladder safety in real-time


Add Evidence to Ladder Inspections

Add photos, annotations and files via the app

Easy QR Scanning

Use QR codes to quickly find specific ladder safety data

Multi-Device Capabilities

Access from any device, anywhere, any time

Go Paperless

Save time on admin & reduce error rates

Collaborate for Better Ladder Safety

Modernise your compliance procedures with RiskMach’s collaborative functionality. Accessible from any device, any time, anywhere in the world, the app allows your team to carry out ladder inspections, record any faults, add photo evidence and comments in real-time.

As you get updates immediately, you can keep track of any new risks and the controls put in place to mitigate those, giving you full visibility over your risk management strategy.

Reporting & Take Action

RiskMach is more than just a ladder inspection checklist app – the software also gives you the ability to create, share and action detailed reports of each check and its findings. Take charge of your team with user permissions management, delegate tasks, track, review and respond to actions all through one handy tool.

Taking the admin out of reporting, RiskMach reduces your time spent on dealing with paperwork and improves the data quality by limiting the probability of human error. Accessible both online and offline, all your ladder inspection reports are organised logically and readily available whenever you need them.


a risk assessment in machinery
How are ladder inspections done?

Ladder inspections usually follow a ladder inspection checklist tailored to the specific type of ladder, as fixed/permanent ladders and portable/freestanding ladders may have different requirements.

What is included in the ladder inspection?

A ladder inspection is designed to ensure that the ladder is safe for use and it will look to identify any potential hazards, such as:

  • Wear and tear
  • Loose, broken or damaged parts
  • Missing steps 
  • Additional risks related to the location of the ladder
  • Additional risks related to the use of the ladder
Are ladder inspections mandatory?

Yes, ladder inspections are a mandatory health and safety requirement under Provision and Use of Work Equipment Regulations 1998 (PUWER) and The Work at Height Regulations 2005 (WAHR).

How often should a ladder inspection be carried out?

Ladders should be inspected regularly to ensure they comply with the health and safety requirements at work. This is usually done at the following intervals:

  • Fixed ladders – every 12 months
  • Portable ladders – every 6 months 
How does this relate to pre-use ladder inspection?

The formal inspections completed for the purpose of meeting PUWER or Work at Height Regulations 2005 (WAHR) shall be recorded in sufficient detail to ensure that defects, actions and verification of actions taken form a part of the inspection record.

Does the requirement change if I am using PUWER vs. WAHR?

PUWER, Regulation 6 – Guidance

Records of inspection don’t have to be kept in a particular format i.e. handwritten, stored electronically or a pre-printed form to an entry in a diary. There are no legal requirements stating what should be contained but the following is included in the guidance text of the PUWER ACOP:

(a) information on the type and model of equipment;

(b) any identification mark or number;

(c) its normal location;

(d) the date that the inspection was carried out;

(e) who carried out the inspection;

(f) any faults;

(g) any action taken;

(h) to whom the faults have been reported;

(i) the date when repairs or other necessary action were carried out.


This is similar to that require by  WAHR – SCHEDULE 7 Regulation 12(7) below:



  1. The name and address of the person for whom the inspection was carried out.
  2. The location of the work equipment inspected.
  3. A description of the work equipment inspected.
  4. The date and time of the inspection.
  5. Details of any matter identified that could give rise to a risk to the health or safety of any person.
  6. Details of any action taken as a result of any matter identified in paragraph 5.
  7. Details of any further action considered necessary.
  8. The name and position of the person making the report.
How Should I Mark Equipment as Inspected?

The record of inspection is to be supplemented by a means of indicating that an item has been inspected and is safe to use.  For large items of equipment the physical evidence can be a copy of the record of the last inspection that was carried out and stored on/near the work equipment.

For smaller items e.g. single ladder, a tagging, colour coding or labelling system can be

used. The selection of a method for the physical evidence should bear in mind the objective is to help a user check easily that; an inspection has been carried out, whether or not it is current, whether it is currently in service / safe to use. This may require being able to link back to the

physical evidence of the inspection records.


We use QR stickers in combination with a free app to allow you to easily check if a ladder inspection has been completed. In some environments it is appropriate to supplement this with colour coding / tags. 

RiskPUWER is available online. Get it here.